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Rensselaer Polytechnic Institute
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Purchasing Home

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Preferred Supplier

 

Photograph of Vice President of Finance, Virginia Gregg

VWR Frequently Asked Questions (Click to open .pdf)

VWR International
is the Institute’s Strategic Preferred Supplier for Scientific Equipment, Instruments, Supplies, Furniture and Chemicals.  Through a combination of strategic partnerships with world-respected manufacturers and continuous improvement of systems and services, VWR offers over 1,000,000 proven products from more than 5,000 leading scientific product manufacturers, while achieving service levels greater than 95%.  In addition, VWR offers exclusive products as part of the VWR Collection.

 

Contract Information
The VWR contract is a negotiated contract awarded in collaboration with the Educational and Institutional Cooperative Service (E&I), a national purchasing cooperative that serves over 2,300 member colleges and universities across the country.

The Rensselaer/E&I  agreement includes the following highlights:

  • Newly competitively awarded in 2007 – an E&I supplier since 2001
  • Exclusive E&I member discounts on featured manufacturers and VWR branded products
  • Free freight in contiguous US (includes dry ice shipping and hazardous materials)
  • Customizable “Hot List” of up to 300 of Rensselaer’s highest-volume items – specially priced and inventoried
  • Extensive organic chemical offering
  • Laboratory start-up program
  • Campus web training to provide the latest support for maximization of the online ordering tools and connectivity to OSCAR
  • Quarterly business review to analyze spend and progress
  • Storeroom management program

By applying Total Quality principles, VWR has been able to lower costs, provide quick turnaround on orders, achieve the highest fill rate in the industry and sustain an accuracy level of 99.8%. Their customer fulfillment center in Bridgeport, New Jersey was the first VWR location to achieve ISO 9001:2000 certification.

Contract Term: Through January, 2015 with renewal options for an additional two (2) years

Payment Terms: 2% 10, Net 30 days

Invoicing: **UPDATE BEGINNING 4/25** eInvoicing for punch out orders ONLY will be enabled beginning the morning of 4/25. All other invoices will still be emailed to you and should be processed the same way you have been processing them in the past in OSCAR. You may look up eInvoice information by pulling up the PO in OSCAR and clicking on the "Invoices" tab. Credits will not be sent electronically and should be processed as they are today. If you receive any invoices via email or on paper please contact Meaghan Kraft at x3992 to investigate whey they were not sent electronically.

Delivery Terms: F.O.B. Destination. Delivery shall be to the Rensselaer ship-to locations reflected on each purchase order.  Free freight in contiguous US (includes dry ice shipping and hazardous materials).

VWR reserves the right to charge Rensselaer for uncrating and additional resources to provide inside delivery of large equipment, including but not limited to hoods, large freezers, and incubators, provided that these charges are disclosed on the online catalog or included in any quotation written quotation.

Return Policy: Return authorization required. Contact the VWR representative listed below.

Claims: All claims for damaged goods or short shipments must be received in writing within 10 days.

Warranty: Manufacturer's warranty applies

Federal ID Number: 911319190

 

VWR Contact Information

VWR International

Bill Fitzpatrick
Account Manager

(518) 763-4865


Rensselaer Contact Information

Rachael Kruse
Associate Director of Procurement Services

(518) 276-8327