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Preferred Supplier


Photograph of Vice President of Finance, Virginia Gregg


C.W. Whalen & Sons LLC is one of the Institutes’ preferred Master Agreement and suppliers of event rentals and service effective August 15, 2012.  C.W. Whalen & Sons is a 136 year old, 4th generation family owned and operated business located in Troy, NY. 

Contract Information: C.W. Whalen & Son’s three (3) year contract is a competitively bid contract.

C. W. Whalen & Sons provides the following event rentals:

  • Tents
  • Chairs
  • Tables
  • Table linen & covers
  • Pipe & drape
  • Coat racks
  • Coolers
  • Tent Heaters & Cooling
  • Outdoor grills
  • Coffee service
  • PA/Music
  • Dance floors
  • Staging & stairs
  • Lighting
  • Popcorn machines & supplies
  • Cotton candy machines & supplies
  • Sno-Cone machines & supplies
  • Inflatables

Additional Services:

  • Flags, outdoor
  • Flags, indoor
  • Flag poles
  • Custom made fabric awnings

Contract Term:: 8/15/12 – 8/15/17

Ordering Information: Quotes can be obtained through email at whalentent@aol.com or calling (518) 274-4412. Orders will be placed against blanket order number #P0B12955.

Invoicing: Invoices will be provided by C.W. Whalen to the “Bill To” address by mail.  Invoices will be processed as a blanket order payment against Blanket Order #P0B12955.

General Policies:

  • Delivery Fee - $25.00 per order within a 75 mile radius of Troy.  Locations within New York State but outside of the 75 mile radius from Troy will be charged $2.00 per mile, one way.
  • Delivery/Removals – deliveries and removals will be made at no extra labor charge 7 days a week between 6am and 6pm.  Deliveries and removals outside of that time will be charged a labor charge of $18.00 per man.
  • Damage Fee – damage waiver fees are not an option, Rensselaer will be billed for damaged equipment unless it is due to vandalism or the like (normal wear and tear).
  • Labor Fee – all pricing is inclusive of labor cost with the exception of tables and chairs, the pricing does include delivery to a convenient location for Rensselaer, but set up and removal is additional.

Supplier ID Number: 141283825

Supplier Contact Info: Questions regarding specific products, pricing or ordering information can be directed to
Cornelius (Connie) W. Whalen Jr at whalentent@aol.com or office (518) 274-4412, cell (518) 857-2548.

Rensselaer Contact Info: Procurement Services            
Geoff Mielke, Sourcing Manager   mielkg@rpi.edu or (518)276-8692.