Payment is authorized to vendors only after a receipt transaction in the OSCAR eProcurement system or, for Blanket Orders, when a completed Receiving Report is received.

Timely processing of receipt transactions and receiving reports ensures timely payments to vendors.

Standard Purchase Orders

• Upon receipt of an item(s), the requesting department must complete a cost or quantity receipt in OSCAR.
• If the order has been partially received, a receipt must be completed for the amount received. This process can be repeated until the order is fully received.
• If there are variable costs (e.g. copy usage, hourly services, etc.), Accounts Payable will forward a copy of the invoice to the requesting department for verification. Once the invoice is determined to be correct, the department will generate a receipt.