A Term Order is a Purchase Order established with a vendor for a specific period of time (term), usually one year, for such services as maintenance, licenses, and leases. There is usually a contract or special terms and conditions associated with this type of order.

Examples — Copier lease, facsimile lease, vehicle lease, software maintenance.

New Term Order

• Submit your request through OSCAR identifying the specific need, and attaching any supporting documentation.

Renewals

• The Purchasing department will notify the department with a renewal notice.
• If you want to renew the Term Order sign the bottom of the renewal form where it states Renew. Submit a new requisition through the OSCAR, and attach the renewal form.
• If you do not want to renew the Term Order, sign the bottom where it states Do Not Renew, and return to the purchasing agent.
• If you receive an invoice for the next term, submit a new requisition through OSCAR.

Term Orders commit funds from the budget being charged.

Related Policy(s)

3.7	Blanket Purchase Agreements

3.8	Term Orders

3.9	Bid Solicitation