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Emergency Purchases

In the event of an emergency, notify the Purchasing department.

The Purchasing department is responsible for ensuring that emergency purchases are valid and properly justified.

Authorization to proceed with the Purchase Order is dependent upon the justification submitted and based upon expected expenditure. Authorization requires the following review:

  • Up to $10,000, the purchasing agent has the authority to place the order
  • >$10,000 up to $100,000, the Director, Materials Management must authorize the order placement
  • >$100,000 up to $200,000, the Assistant Vice President for Administration must authorize the order placement
  • >$200,000 up to $300,000, the Provost, Vice President, Secretary and General Counsel, Chief Information Officer, Treasurer, or Associate Vice President and Chief of Staff must authorize the order placement
  • >$300,000, the President must authorize the order placement

A completed requisition must be submitted electronically in OSCAR.

A statement explaining the nature of the emergency situation must be included with the requisition. This statement must include a description of the purchase, a description of the emergency, the circumstances leading up to the emergency, and an explanation of why this situation resulted in an emergency purchase.

A purchasing agent will either fax or electronically send a Purchase Order to the vendor.

If the Purchasing department is closed, the requesting department must obtain the authorization of their respective member of Cabinet (the Assistant Vice President may also approve expenditures for the Administration Division). The requesting department must then submit a completed requisition along with a statement explaining the nature of the emergency situation the next working day. Purchasing will process the order.

Related Policy(s)

3.2 Emergency Purchases

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