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Full Purchasing Policies

Tax Exemption

Rensselaer Polytechnic Institute is exempt from sales and use tax in New York State on the basis of its not-for-profit status. Certificates may be used only when an exempt organization is the direct purchaser and payer of record. The Institute’s exemption does not extend to clubs, fraternities, sororities, etc.

Employees who pay sales tax when making purchases external to the purchasing system (e.g., cash reimbursements) will not be reimbursed for sales tax, if paid.

If a P-Card holder is charged sales tax when making a purchase with the card, it is their responsibility to obtain a credit from the vendor. In the event that sales tax is erroneously charged, the purchase cardholder must follow up with the vendor and obtain a credit for the tax charged to the card. Be sure to enter the requested credit as a line item on your purchase transaction log.

Rensselaer’s tax exempt number (EX119185) is printed on the back of the P-Card and should be given to the vendor at the time the purchase is made.

Contact the Purchasing department at ext. 6222 for a copy of the NYS and Local Sales Use Tax Exempt Organization Certificate if required. To obtain a tax exempt certificate for another state, contact the Purchasing department at ext. 2104 or ext. 6222 for a copy.

RPI Tax Exemption Certificates on file with other states:
  • Connecticut E45212
  • Florida 118178
  • Georgia
  • Illinois
  • Maine E-101859
  • Massachusetts 141-340-095
  • New Jersey EO-141-340-095/000
  • Tennessee 012-771-00148
  • Washington D.C. 350000054343

Related Policy(s)

1.4 Sales Tax

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