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Full Purchasing Policies

Purchase Orders

A Purchase Order or contract is generally the only legal means under which a vendor has the authority to ship goods or provide service and invoice for goods or services specified on the order.  Other authorized means are the P-Card, Limited Purchase Order, Petty Cash and Direct Pay Request consistent with the policies specified for their use.

Once the goods or services are physically received, the transaction needs to be “received” in OSCAR.  Payment is authorized to vendors only after a receipt transaction is processed in the OSCAR eProcurement system, or for Blanket Orders, when a completed Receiving Report is received.

All invoices should be forwarded to Accounts Payable for payment processing.

Related Policy(s)

3.3 Purchase Orders
3.10 Change Orders: Purchase and Term Orders

Related Form(s)

Direct Payment Request
Direct Payment Request Instructions

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