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Quick Starts

Purchasing

Payment

Invoice/Receiving

Full Purchasing Policies

Making Purchases Using Your P-Card

The P-Card is the preferred method of payment for small dollar orders up to $2,500, including shipping/handling and for Rensselaer business-related travel. The maximum purchase transaction limit is $2500, unless authorized in writing by the appropriate cabinet member or dean, and approved by the President and/or unless the purchase includes items restricted by policy restricted list.

  • The P-Card cannot be used for personal or private use.
  • Orders exceeding $2,500 must be processed on a purchase requisition.
  • The maximum transaction and monthly cycle amounts for purchases and business travel are determined by the department.
  • ATM/cash transactions are limited by policy to one transaction per day, up to $500 per day, unless authorized in writing by the President.

Best Price Checklist

  • Ask the vendor if they offer an educational discount
  • Provide the vendor Rensselaer’s tax exempt number

Related Policy(s)

3.5 P-Card (Purchase/Travel Card)

Related Section(s)

P-Card


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