Rensselaer will not pre-pay, or make deposits for products or services not yet received, unless the situation warrants such action as determined jointly by the requesting department and the Purchasing department.
A requesting department may state on a requisition that a prepayment, deposit or other special payment term is required.
Requests for advance payment must include:
- supporting information/documentation from the vendor either on their letterhead or company form
- the amount of the advance payment
Some examples of legitimate prepayments are:
- Conference registrations
- Institutional memberships
When possible use your P-Card for such prepayments. If the P-Card is not a payment option, use a Direct Payment Request form.
Direct Payment Request
Direct Payment Request Instructions