Rensselaer will not pre-pay, or make deposits for products or services not yet received, unless the situation warrants such action as determined jointly by the requesting department and the Purchasing department.

A requesting department may state on a requisition that a prepayment, deposit or other special payment term is required.

Requests for advance payment must include:

• supporting information/documentation from the vendor either on their letterhead or company form
• the amount of the advance payment

Some examples of legitimate prepayments are:

• Conference registrations
• Postage
• Institutional memberships
• Subscriptions
• Publications

When possible use your P-Card for such prepayments. If the P-Card is not a payment option, use a Direct Payment Request form.

Related Policy(s)

Related Form(s)

Direct Payment Request

Direct Payment Request Instructions