Rensselaer P-Card (Purchase/Travel Card)

The corporate credit card is the preferred method of payment for small dollar orders and Institute business travel.  Rensselaer’s P-Card program offers a “one card solution” for purchase transactions and business travel that simplifies the request, acquisition, receipt, and payment of goods and services by Rensselaer employees.

• Any Institute employee (part-time or full-time) is eligible for a P-Card. 
• To request a P-Card, complete a P-Card (Purchase/Travel Card) application and return to the Purchasing department with the appropriate authorizations.
• Each card is set up with separate spending limits for purchase, travel and cash activity, based on the cardholder’s needs, Institute policies and department approval.
• The P-Card is a MasterCard issued by JPMorgan Chase bank in the user’s name.  The cardholder is the only person authorized to use the card, and is responsible for all transactions processed on the card. 

Cardholder Responsibilities

All P-Card holders have the responsibility to:

• complete P-Card training
• maintain receipts and transaction logs for your purchases and/or travel
• edit transactions to reflect the correct budget information
• reconcile monthly statements
• adhere to P-Card program policies and procedures

Related Form(s)

Cardholder Agreement

Dispute Form

Liason Agreement

P-Card (Purchase/Travel Card) application

P-Card (Purchase/Travel Card) Release

Purchase Transaction Log

Sponsor Agreement

Student Agreement

Travel and Entertainment Expense Report-Short Form (.xls Download)

Travel and Entertainment Expense Report-Long Form (.xls Download)

Travel and Entertainment Policy and Procedures (PDF)