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Rensselaer Polytechnic Institute
Rensselaer Polytechnic Institute
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The Graduate School, Rensselaer Polytechnic Institute

Procurement Services

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Types of Rensselaer Suppliers

Preferred Suppliers

Procurement Services is the only Institute department authorized to solicit, negotiate and implement Master Agreements with suppliers. “Master Agreements” are umbrella contracts that govern all purchases from a particular supplier and have pre-negotiated Terms and Conditions. Master Agreements can be either Institute-wide or department-specific and are the products of various types of contracting strategies. Such strategies include competitive bidding, supplier-specific negotiation, or adoption of an approved consortium master agreement.

Suppliers with Master Agreements receive “Preferred Supplier” status and, in return, guarantee contractual pricing that provides the overall   "least total cost"   to the Institute for Rensselaer's most commonly ordered products and services.

There are a number of Rensselaer's Preferred Suppliers who are “SciQuest-enabled” . This means the supplier has the capability to provide a punch-out catalog or hosted catalog in the Rensselaer Marketplace . Orders placed through supplier product catalogs in the Rensselaer Marketplace do not require additional processing by Procurement Services. Whenever possible, Procurement Services seeks the opportunity to add Preferred Suppliers to the Rensselaer Marketplace.

Procurement Services administers strategic sourcing initiatives to identify the best contracting strategy to leverage the Institute's annual buying power   without imposing any restrictions on manufacturers or products required by faculty and staff.   However, to ensure that Procurement Services is able to maximize the value of every dollar of the Institute's funding, all faculty and staff are strongly encouraged to utilize Rensselaer Preferred Suppliers.

Other Marketplace Suppliers

Fisher Scientific, Krackeler Scientific, Life Technologies (formerly Invitrogen), and Sigma Aldrich are additional scientific suppliers who currently provide product catalogs in the Rensselaer Marketplace. These suppliers do not have current Master Agreements with Rensselaer. When items are not available through VWR Scientific, Rensselaer's Strategic Preferred Supplier of scientific equipment, products and supplies, orders may be placed through the punch-out catalogs of these other Marketplace Suppliers.

Certified Suppliers

“Certified Suppliers” are all active suppliers in Banner and OSCAR. These suppliers have completed Rensselaer's required vendor certification procedures and have pre-approved payment terms.

New Suppliers

When products and/or services are not available through Preferred Supplier or Certified Suppliers, a New Supplier request may be made through OSCAR to Procurement Services. Procurement Services shall determine whether a new supplier request is valid and, if so, will proceed with setting up the supplier in Banner and OSCAR for ordering.

Preferred and Marketplace Suppliers in order by Commodity:

Supplier Name Commodity Preferred Supplier Enabled in Marketplace Order Type Invoice Method
Athmedics Athletics Supplies, Equipment

Yes

  Blanket DMR
Integrated DNA Technologies Biologicals Yes Yes Punch out Electronic
Completebook & Media Supply Books, Pamphlets Yes Yes Punch-Out Electronic
Dupli Stationary Yes Yes Punch-Out Electronic
Sigma Aldrich Chemicals   Yes Punch-Out DMR
Crystal Rock Coffee, Water Yes   Blanket DMR
GovConnection Computer Supplies Yes Yes Punch-Out Electronic
Hewlett Packard Computers & Peripherals Yes Yes Punch-Out Electronic
3N Document Destruction Yest No Blanket DMR
NeweggBusiness Hardware & Software Yes Yes Punch-out Electronic
Digi-Key Electronic Components Yes Yes Punch-Out Electronic
Specialty Underwriters Equipment Maintenace Yes   Requisition DMR
C.W. Whalen & Sons Event Rental Service Yes   Blanket DMR
Clifton Park Rental Center Event Rental Service Yes   Blanket DMR
FedEx Express Mail Service Yes   Supplier website DMR
UPS Express Mail Service Yes   Supplier website DMR
National Gift Card Gift Cards   Link in OSCAR Supplier Website DMR
McMaster Carr Hardware Supplies   Yes Punch-Out Electronic
Accurate Mailing Services Mailing Services Yes   Blanket DMR
CMPS Multi-Media Marketing Mailing Services Yes   Blanket DMR
Sentron Associates Inc. Mailing Services Yes   Blanket DMR
Velocity Print Solutions Mailing Services Yes   Blanket DMR
Corrigan Moving Services Yes   Blanket DMR
Whalen's Moving Services Yes   Blanket DMR
Grainger / LSS MRO/Lab Safety Supplies Yes

Yes

Punch-Out Electronic
OfficeMax Office Supplies Yes Yes Punch-Out Electronic
B&H Foto and Electronics Photography Equipment Yes Yes Punch-Out Electrnoic
F.W. Webb Plumbing Supplies Yes   Blanket DMR
4imprint, Inc. Promotional Products Yes   Blanket DMR
Adirondack Ad Specialties Promotional Products Yes   Blanket DMR
Broadway Marketing Promotional Products Yes   Blanket DMR
Idea Works of NY Promotional Products Yes   Blanket DMR
Proforma, Shrader, & Shrader Promotional Products Yes   Blanket DMR
Regalo Promotional Products Yes   Blanket DMR
Wicked Smart LLC Promotional Products Yes   Blanket DMR
Enterprise/National Car Rental Rental Cars Yes   Blanket DMR
VWR Scientific Scientific Equipment, Supplies Yes Yes Punch-Out Electronic
Fisher Scientific Scientific Equipment, Supplies   Yes Punch-Out Electronic
Krackeler Scientific Scientific Equipment, Supplies , Chemicals   Yes Punch-Out DMR
Life Technologies Corp (Invitrogen) Scientific Products, Biologicals   Yes Punch-Out Electronic
Neta Scientific Scientific Products, Biologicals Yes Yes Hosted Catalog Electronic
Airgas Scientific Equipment, Supplies , Chemicals Yes Yes Punch-Out Electronic
America To Go Take-out, Delivery, and Off-campus Catering Yes Yes Punch-Out Electronic
Premiere Transportation Transportation Services Yes   Blanket DMR
Yankee Trails Transportation Services Yes   Blanket DMR
Child Albany Travel Service DBA Direct Travel Travel Yes   Call Direct Travel for reservations or book through Concur
Concur