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Rensselaer Polytechnic Institute
Rensselaer Polytechnic Institute
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The Graduate School, Rensselaer Polytechnic Institute

Procurement Services

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Types of Rensselaer Suppliers

Preferred Suppliers

Procurement Services is the only Institute department authorized to solicit, negotiate and implement Master Agreements with suppliers. “Master Agreements” are umbrella contracts that govern all purchases from a particular supplier and have pre-negotiated Terms and Conditions. Master Agreements can be either Institute-wide or department-specific and are the products of various types of contracting strategies. Such strategies include competitive bidding, supplier-specific negotiation, or adoption of an approved consortium master agreement.

Suppliers with Master Agreements receive “Preferred Supplier” status and, in return, guarantee contractual pricing that provides the overall   "least total cost"   to the Institute for Rensselaer's most commonly ordered products and services.

There are a number of Rensselaer's Preferred Suppliers who are “SciQuest-enabled” . This means the supplier has the capability to provide a punch-out catalog or hosted catalog in the Rensselaer Marketplace . Orders placed through supplier product catalogs in the Rensselaer Marketplace do not require additional processing by Procurement Services. Whenever possible, Procurement Services seeks the opportunity to add Preferred Suppliers to the Rensselaer Marketplace.

Procurement Services administers strategic sourcing initiatives to identify the best contracting strategy to leverage the Institute's annual buying power   without imposing any restrictions on manufacturers or products required by faculty and staff.   However, to ensure that Procurement Services is able to maximize the value of every dollar of the Institute's funding, all faculty and staff are strongly encouraged to utilize Rensselaer Preferred Suppliers.

Other Marketplace Suppliers

Fisher Scientific, Krackeler Scientific, Life Technologies (formerly Invitrogen), and Sigma Aldrich are additional scientific suppliers who currently provide product catalogs in the Rensselaer Marketplace. These suppliers do not have current Master Agreements with Rensselaer. When items are not available through VWR Scientific, Rensselaer's Strategic Preferred Supplier of scientific equipment, products and supplies, orders may be placed through the punch-out catalogs of these other Marketplace Suppliers.

Certified Suppliers

“Certified Suppliers” are all active suppliers in Banner and OSCAR. These suppliers have completed Rensselaer's required vendor certification procedures and have pre-approved payment terms.

New Suppliers

When products and/or services are not available through Preferred Supplier or Certified Suppliers, a New Supplier request may be made through OSCAR to Procurement Services. Procurement Services shall determine whether a new supplier request is valid and, if so, will proceed with setting up the supplier in Banner and OSCAR for ordering.

Preferred and Marketplace Suppliers in order by Commodity:

Supplier Name Commodity Preferred Supplier Enabled in Marketplace Order Type Invoice Method
Athmedics Athletics Supplies, Equipment

Yes

  Blanket Paper
Integrated DNA Technologies Biologicals Yes Yes Punch out Electronic
Completebook & Media Supply Books, Pamphlets Yes Yes Punch-Out Electronic
Dupli Business Cards Yes Yes Punch-Out Electronic
Sigma Aldrich Chemicals   Yes Punch-Out Paper
Crystal Rock Coffee, Water Yes   Blanket Paper
GovConnection Computer Supplies Yes Yes Punch-Out Electronic
Hewlett Packard Computers & Peripherals Yes Yes Punch-Out Electronic
Digi-Key Electronic Components Yes Yes Punch-Out Electronic
Specialty Underwriters Equipment Maintenace Yes   Requisition Paper
C.W. Whalen & Sons Event Rental Service Yes   Blanket Paper
Clifton Park Rental Center Event Rental Service Yes   Blanket Paper
FedEx Express Mail Service Yes   Supplier website Paper
Accurate Mailing Services Mailing Services Yes   Blanket Paper
CMPS Multi-Media Marketing Mailing Services Yes   Blanket Paper
Sentron Associates Inc. Mailing Services Yes   Blanket Paper
Velocity Print Solutions Mailing Services Yes   Blanket Paper
Corrigan Moving Services Yes   Blanket Paper
Grainger / LSS MRO/Lab Safety Supplies Yes

Yes

Punch-Out Electronic
OfficeMax Office Supplies Yes Yes Punch-Out Electronic
B&H Foto and Electronics Photography Equipment Yes Yes Punch-Out Electrnoic
4imprint, Inc. Promotional Products Yes   Blanket Paper
Adirondack Ad Specialties Promotional Products Yes   Blanket Paper
Broadway Marketing Promotional Products Yes   Blanket Paper
Idea Works of NY Promotional Products Yes   Blanket Paper
Proforma, Shrader, & Shrader Promotional Products Yes   Blanket Paper
Regalo Promotional Products Yes   Blanket Paper
Wicked Smart LLC Promotional Products Yes   Blanket Paper
Enterprise/National Car Rental Rental Cars Yes   Blanket Paper
VWR Scientific Scientific Equipment, Supplies Yes Yes Punch-Out Electronic
Fisher Scientific Scientific Equipment, Supplies   Yes Punch-Out Paper
Krackeler Scientific Scientific Equipment, Supplies , Chemicals   Yes Punch-Out Paper
Life Technologies Corp (Invitrogen) Scientific Products, Biologicals   Yes Punch-Out Paper
Airgas Specialty Gases Yes Yes Punch-Out Electronic
America To Go Take-out, Delivery, and Off-campus Catering Yes Yes Punch-Out Electronic
Premiere Transportation Transportation Services Yes   Blanket Paper
Yankee Trails Transportation Services Yes   Blanket Paper
Child Albany Travel Travel Yes   Call CAT for reservations Concur