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Rensselaer Polytechnic Institute
Rensselaer Polytechnic Institute
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The Graduate School, Rensselaer Polytechnic Institute

Procurement Services

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OSCAR Special Approvers

Research Administration and Finance

  • Purchase of general purpose equipment (equipment that is usable for other than research, i.e., office equipment, data processing equipment)
  • Subcontracting (Account Codes 050 and 050A) — Non-Rensselaer organizations that are performing a portion of the research work
  • Research Consulting Services (Account Code 0251) — Non-Rensselaer personnel who are performing a portion of the research work.

*Please see the RPI Department of Finance Web site for additional information on prior approvals for sponsored awards.

Independent Contractor — (Human Resources)

Prior to engaging the services of any individual or firm as an independent contractor, the hiring department must complete and submit an IRS questionnaire along with a description of services to Human Resources to determine the proper work status of that individual — either as an employee of the Institute or an independent contractor/consultant.

Asset Management (Property Administration) 

  • Capital Equipment is any movable asset valued at $3,000 or more with a useful life of 1 year or more and not permanently affixed to a building. 
  • Fabricated Equipment is multiple pieces which build an item of capital equipment valued at $3,000 or more with a useful life of 1 year or more and not permanently affixed to a building. 
  • Component Equipment is any value which enhances an existing piece of capital equipment.

*Please see the Property Administration Web site for account code usage.

On-Site Services (Risk Management/Purchasing)

  • All on-campus services, including consultants and independent contractors.

Radioactive Material (HR-Radiation Safety Officer)

  • Includes any source or product of radioactive material.

Laboratory Alcohol (Environmental Health & Safety)

  • Includes Ethanol, Ethyl Alcohol and Spirits having a proof of 190 or more when drawn from bond (CAS# 64-17-5).

Laboratory Animals - Live Animals (Biotech Research Core)

  • Any live animal falling under the IACUC and residing on RPI property.

Capital Review — Facilities (Administration)

  • Capital expenditures for the purpose of purchasing approval are defined as the construction, renovation, purchase or lease of an asset (facilities, equipment, software) that costs $50,000 or greater and has an expected life of at least one year.

* When choosing this special approver, Capital Equipment/Projects >$50K must also be selected.

Capital Equipment /Projects > $50K (Finance)

  • Capital expenditures for the purpose of purchasing approval are defined as the construction, renovation, purchase or lease of an asset (facilities, equipment, software) that costs $50,000 or greater and has an expected life of at least one year.

* When choosing this special approver, Capital Review (Facilities) must also be selected.

Real Estate — Leases (Administration)

Creative Services (Strategic Communications)

  • Any request for Print, Photography, Video or Design services

Non-Resident Alien/Foreign Company (Disbursement Operations)

  • This must be selected when reimbursing a foreign student, or foreign company