9/18/2017: UPDATE - Change to Requisition Workflow
Beginning on Monday, September 18th, the Requisition workflow in OSCAR will be updated to route by ORG and dollar amount instead of by the Financial Approver on the Requestor's profile. If multiple ORGs are used on a Requisition it will route to the Financial Approver assigned to each ORG for the corresponding dollar amount. This change will eliminate the need to use “HM Split” when cost sharing is required for ORGs that you may not have access to post to today. If you have any questions regarding this change please contact Kelli Perry.
9/5/2017: New Marketplace Supplier:
Procurement Services introduces Bio-Rad Laboratories as a new Marketplace Supplier as of September 5th, 2017. Bio-Rad offers a wide range of instruments, software, consumables, reagents, and content for the growing fields of cell biology, gene expression, protein purification, protein quantitation, drug discovery and manufacture, food safety, and science education. For further contract information, please refer to the Bio-Rad Contract Page here. Questions about Bio-Rad’s contract or the punch out catalog can be directed to Geoff Mielke in Procurement Services.
OSCAR Broadcast Message Log
Please take note that the Independent Contractor Agreement available on Procurement’s website and required for all Independent Contractor requisitions has been updated and is now dated August 10, 2017. It includes the revised set of Rensselaer’s General Terms and Conditions dated August, 2017. If you have already submitted requisitions using the former Independent Contractor Agreement, they will be processed. However, please use the new Agreement for all new requests as of today’s date.
8/16/20 Update: Suppliers with Special Ordering Instructions
Procurement Services has created a new icon for suppliers that have special ordering instructions that the end users should be aware of prior to placing an order. Suppliers that fall into this category will have an icon that looks like a cardboard box next to their name. For details please see the document under the “Helpful Links” section on OSCAR’s home screen titled Special Ordering Instructions.
7/28/2017 New Mailing Services Master Agreements with Rensselaer Announced
Procurement Services is pleased to announce the award of a five-year Master Pricing Agreement for Mailing Services effective July 12, 2017. Commercial Mailing & Printing Service, Inc. (CMPS), Sentron Associates Inc., and PJ Green Inc. will be the Institute’s new preferred suppliers of mailing services.
The Master Pricing Agreements were awarded under the Institute’s new Procure-to-Pay Enhancement Project that is charged with streamlining the campus-wide buying and supplier payment process and leveraging the Institute’s buying power to reduce the cost of products and services required by our departments.
Click here for more information including ordering procedures and supplier contact information.
If the link is not available you can copy and paste the following URL into your browser.
7/25/2017 UPDATE: Sigma Aldrich
Please be advised that DEA list and schedule graded chemicals are now restricted from the Sigma Aldrich punch-out. In order to buy these items from this supplier, a non-catalog requisition is needed. For any questions regarding this change, please reach out to Geoff Mielke or Tiffany Bolduc.
6/16/2017 UPDATE Regarding Moveable Equipment Purchase Orders/Requisitions:
Please note that purchase orders in OSCAR will no longer fail due to mixing assets. The mixing assets error had occurred in Banner when capitalized and non-capitalized account codes were entered on the same requisition, preventing issuance of a single purchase order containing those accounts. Finance has removed the expenditure vs. capital equipment conflict in Banner that triggered the need to have two separate purchase orders.
Capitalized and non-capitalized equipment and/or supplies can now be combined on one requisition to a supplier, effective June 9, 2017. The Asset Management Special Approver must be checked on any requisition containing capitalized equipment and/or component parts.
6/14/2017 UPDATE to Independent Contractor Agreement:
Please take note that the Independent Contractor Agreement available on Procurement’s website and required for all Independent Contractor requisitions has been updated and is now dated June 12, 2017. It includes new language outlining intellectual property ownership as well as Rensselaer’s adherence to accessibility standards. If you have already submitted requisitions using the former Independent Contractor Agreement, they will be processed. However, please use the new Agreement beginning on June 14, 2017.
6/12/2017 UPDATE to Independent Contractor Form:
Please take note that the HR Independent Contractor Test available on Procurement’s website and required for all Independent Contractor requisitions has been updated and is now entitled “HR Economic Realities Test”. If you have already submitted requisitions using the former test, they will be processed. However, please use the HR Economic Realities test beginning on June 13, 2017. As a reminder, this test is to be completed by the Principal Investigator or Supervisor and helps determine whether the individual is an Independent Contractor or Employee for IRS purposes.
Reminder: Procurement Fiscal Year End Procedures
- All Fiscal 17 requisitions must be received by Procurement no later than noon on Monday, June 5th.
- OSCAR Marketplace requisitons for Fiscal 17 can continue to be placed, so long as orders are invoiced by June 30th.
- If you are placing orders for Fiscal 18 please be sure to include that information in the internal notes section of the Requisition.
If you have any questions, please contact email@example.com
Issue with Google Chrome Resolved:
There was an issue with using some of the punch out suppliers earlier this week when using Google Chrome. This issue has now been resolved. Please contact Procurement Support if you continue to have any trouble using OSCAR in Google Chrome.
5/8/2017 Update - Office Depot/Remanufactured toner initiative:
Office Depot together with Procurement Services has launched the remanufactured toner initiative to provide cost savings when purchasing toner cartridges through the punch-out. This initiative will result in approximately a 30% savings over the national brand cartridges in the form of dollars or higher page yield and will not void your equipment warranty. 100% satisfaction guarantee!
Effective Monday, May 8, 2017 Office Depot will auto sub your OEM cartridge with an Office Depot branded cartridge.
The punch-out will alert you that an alternative stocked product is being added to your cart. If this does not occur, an alternative stocked product may not be available, call or email Sheri Huff at 222-6923 or sheri.huff@office depot.com to confirm. Questions can be directed to Linda Cook, x2156 or firstname.lastname@example.org
5/3/2017 Update - Contractual Documents & Insurance Requirements:
If you have any contractual documents from a supplier that require signature, they MUST be attached to a Requisition (and not as a Direct Pay) and submitted through the proper approvals in OSCAR. In addition, any suppliers performing services for Rensselaer or providing transportation services for Rensselaer shall provide and maintain insurance to indemnify Rensselaer. Be sure to check the “Services – Insurance Required” Special Approver on any requisition where a Supplier will be performing services or transportation services.
If you have any questions regarding either topic please email email@example.com
4/18/2017 Office Depot Update:
our Environmental Health & Safety department has identified acceptable power strips/surge protectors and portable heaters in the Office Depot punch-out that meet fire safety regulations. They are identified on the punch-out as “Available for Purchase”. Items that are not acceptable are identified as “Restricted Item”. For quick reference, a shopping list titled “Environmental Health” has been created under the “My Lists” tab. Questions can be directed to Linda Cook at firstname.lastname@example.org.
Capital Region Heart Walk! Saturday, June 3rd!
Please join us at 2017 Capital Region Heart Walk on Saturday, June 3rd. A 5K Fun Run has also been added to the event this year. You can join one of our teams, or start your own to help support the Capital Region Heart Walk. To register for the event please click here