Members:

Anyone who has an interest in Physics may be a member. They are only considered a Member if they are up-to-date on the dues. Local High School students and students from Community Colleges in the area may be invited to become Members, but the control of the Chapter must remain with RPI. Only RPI Students can be Officers. Graduate Students and Professors are also encouraged to be active with the Club. It is not necessary to be a student at all to be a member of the Society.

The Officers:

• President
• Vice President
• Secretary-Treasurer
• Outreach Coordinator

Honorary Officers/Appointed Positions:

• Webmaster
• Historian

Succession:

The succession goes in the order listed above. If an Officer wishes to retain their position rather than move up, they may do so. The person below them in succession will then take their place. A special election is then held for the vacant position.

Senior Officers Board:

This committee is made up of former Officers of the Chapter, Professors and Graduate Students and is used as an advisory committee for the current Officers as well as assisting in the duties of the Officers on a temporary basis if absolutely necessary. Resigning Officers may be members of the Board as long as they retained their office for at least a full semester. Officers who underwent Impeachment will not be accepted as members of the Board. The Senior Officers Board will also preside over Impeachment Rulings in the event that they become necessary.

Impeachment of an Officer:

Only Members (not Officers or members of the Senior Officers Board) may put forth an Officer for Impeachment Ruling. Members of the Senior Board will then act as Jury for the Ruling and make a decision based on a vote. The vote must be of greater than 50% in order for the Officer to be Impeached.

Duties of the Officers:

President:

• Presiding Officer over all meetings.
• Coordination of all other Officer Duties and Committees.
• Arranging for Officers Meetings and Meetings with the Senior Officers Board.
• In charge of appointment of Members to Committees and acts as ex-officio member of each.
• Acts as liaison between Advisor, Officers, Department Chair, and General Members.
• External planning duties such as contacting people for SPS Trips, Events, and Community Activities.

Vice President:

• Serves as Chairman of Programs Committee.
• Schedules Speakers and Demonstrations for Chapter Meetings.
• Maintaining a list of possible Speakers.
• Sending notes of appreciation to Speakers.
• Motivating Members to sign-up and join in on Club Activities.
• Planning Parties for SPS and joint SPS-Department Parties.
• Ensure publicity for SPS Events and Meetings by coordinating with the Secretary.
• Be prepared to take over for the President in case of his (her) incapacitation and occasionally run Meetings in the event that the President cannot attend one.

Secretary-Treasurer:

• Send out an email to all Members at least 24 hours in advance of a Meeting or Event.
• Keep an active file of all correspondence.
• Prepare Invitations for Membership for SPS at the beginning of each year.
• Prepare Membership lists containing the name, address, major, class year, and email of each (dues paying) Member.
• Keep an inventory of, and replenish, Chapter Supplies as needed.
• Keep an accurate record of the Minutes of each Meeting and give them to the Webmaster to post on the SPS Website after each meeting.
• Collect dues from every Member and remain up-to-date with new Members.
• Keep accurate financial records that will be handed down to the new Treasurer at the end of the year.
• Give a full Financial Report at the year's end and after each SPS Fundraiser.

Outreach Coordinator:

• Plan and run all Community Outreach Events.
• Keep an up to date list of all demonstrations, experiments, lectures and the like.
• Keep an up to date list of all Outreach Contacts in the area.
• All communication involving Outreach falls under the job of the Outreach Coordinator and not the Secretary-Treasurer.
• Give a full report to the club on each event at the meeting following it.
• Motivate members to join in the Outreach activities.

Historian:

• Keep an up-to-date directory of current Members and Alumni.
• Take pictures at Events.
• Put together a yearly Scrapbook with all Milestones (T-shirt designs, new Officer elections, SPS Inductions, Cool Demonstrations and Lectures, etc.)

Webmaster:

• Be the most awesome club member.
• Take care of the webpage.
• Update frequently.
• Maintain a set of electronic minutes. (Posted on the webpage after receipt from the Secretary.)

Duties of the SPS Advisor: