Faculty & Staff: Addressing Mail Incoming Mail Outgoing Mail Preparing Mail Non-mailable Items Calculating Postage Bulk Mail Express Mail Automated Mail International Mail

Go to USPS postage calculating services

Go to USPS Rates and Fees

Postage Savings Tips

• Screen your mailing list for unnecessary names, duplicates and incomplete addresses.
• Use “Certified” instead of “Registered” mail whenever possible. It costs less and also provides a receipt and notice of delivery to the sender.
• Do not over-insure. The post office and UPS will pay only the actual value of an item, not the declared value.
• Use postcards for short messages or announcements. The cost is 1/3 less than sending an envelope.
• Combine mailings when possible into a larger envelope for distribution at the location.
• Use Business Reply envelopes provided by vendors, instead of department envelopes.
• Fax the information instead of using Express mail when time is crucial.
• Request Library, Book or Media Mail rate whenever possible. Savings can be as much as 50% of the cost of 1st Class mail.
• Use inter-office envelopes for on-campus mail. Use regular business envelopes for off-campus mailings only.
• Use Non-profit/Bulk Rate whenever possible; savings can be as much as 20 cents per mail piece.