HR Recruitment Guidelines: New Employee Orientation Checklist

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New Employee Orientation Checklist

A new employee begins the job with a desire to be successful. Staff members look to the management of the department for information about positions and the value of the work they are performing.

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The success or failure of a new member rests in large part on the supervisor. This checklist is a minimum measure of the supervisor’s responsibility for orientation of the new employee to the department. Please note that items regarding benefits and general campus organizational structures are covered in the Benefit Briefings presented by Human Resources.

Helpful Hints

Things To Do Before the New Employee Begins Work:

Yes No

1. Have staff been informed of new employee (name, title, start date)? _____________ _____________

2. Has a desk or office been prepared with appropriate supplies? _____________ _____________

3. Have office key(s) been ordered? _____________ _____________

4. Has a long distance access code been requested (if needed)? _____________ _____________

5. Has a name plate for the new employee been ordered (if applicable)? _____________ _____________

6. Has new employee been instructed where to park? _____________ _____________

7. Has a co-worker been assigned to help acclimate and train the new staff? _____________ _____________

8. Has the Mailroom been notified to add the new name to the mailing list? _____________ _____________

Things YOU Should Do on the Employee’s First Day of the Job:

1. Be there! The supervisor should be the one to introduce a new employee to co-workers and managers within (and outside) the department.

2. Show the employee her/his desk (or office), where to store personal belongings, and introduce her/him to any individual that may be involved in the job training.

3. Be sure the new employee has a copy of her/his job description.

4. Provide an overview of the department’s function, use an organizational chart. Include the relationship of the department to other departments within the unit/organization.

5. Explain special procedures/regulations pertaining to the department and Human Resources Policies, as well as the location of the Human Resources policy manual. Stress confidentiality issues.

6. Provide a tour of the facility (location of restrooms, water fountain, vending machines, lounge).

7. Explain procedures for time off (sick and vacation), Institute closings, etc.

8. Discuss department dress expectations.

9. Discuss Institute hours, including lunch and breaks.

10. Explain telephone usage.

11. Review fire and other emergency procedures.

12. Show employee where supplies are kept.

13. Arrange to take the new employee to lunch with you or other co-workers.

14. Explain the Institute’s Smoking Policy.

15. Arrange to meet the new employee at the end of the day to answer any questions.

Things You Should do if Your New Employee is a SUPERVISOR:

1. Review the conduct and disciplinary guidelines and supervisor responsibilities.

2. Review the sexual harassment policy and supervisor responsibilities.

3. Review the Institute’s and department’s performance appraisal system.

4. Review the interviewing guidelines.

5. Share the department’s copy of Policies and Procedures for Human Resource Management.

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