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This policy applies to:
Policy:
A. Employees will be eligible for holiday pay on the days recognized by Rensselaer as paid holidays.
B. In general Rensselaer provides employees with ten paid holidays per fiscal year (July 1 to June 30). Rensselaer observes the following holidays:
- New Year’s Day
- Martin Luther King Jr.’s Birthday
- President’s Day
- Memorial Day
- Independence Day
- Labor Day
- Thanksgiving Day
- Day after Thanksgiving Day
- Christmas Day
- Rensselaer may designate the one remaining holiday. If this day is not designated by the Institute, employees may use it as a floating holiday with the supervisor’s permission. Floating holidays are available after 6 months of employment.
C. When a paid holiday falls on a Sunday, it will be observed on the following Monday.
D. When a paid holiday falls on a Saturday, it will be observed on the preceding Friday.
E. When a paid holiday falls on an employee’s scheduled day(s) off, the employee will observe that holiday on another regularly scheduled day generally within that pay period with supervisory approval.
F. The floating holiday may be used in increments of four hours.
G. A holiday will begin at the end of the third scheduled shift on the day before the holiday and will end with the beginning of the first scheduled shift on the day after the holiday.
H. Employees seeking time off for religious observances must utilize accrued vacation or the floating holiday.
Eligibility:
A. Employees will be eligible for designated holiday pay beginning on the date of employment.
B. To be eligible for holiday pay, an employee must work on the last regularly scheduled workday preceding the holiday and the first regularly scheduled workday following the holiday, or on the holiday itself. When an employee is absent from the last scheduled shift before or after the holiday, or is scheduled to work on the holiday and does not do so, payment for the holiday will be made if the reason for the absence is:
1. Personal illness, surgery or hospitalization and the employee has notified the appropriate supervisor. Medical certification of the illness may be required.
2. The employee is on vacation and the holiday falls during the vacation.
3. The employee is on military reserve duty (not to exceed eight weeks).
4. The employee is on jury duty.
5. A member of the employee’s immediate family has died.
C. An employee may utilize sufficient holiday pay to equal a regular days pay when combined with the following:
1. Workers’ compensation benefit.
2. New York State disability pay.
3. Not at work some time during the holiday week except for the reasons set forth in Eligibility: B. numbers one through five above of this policy.
4. On an approved leave of absence.
5. Receiving salary continuation.
Scheduling:
Each year the fiscal year holiday schedule will be published by Human Resources.
Payment:
A. Amount of pay for unworked holidays:
1. A full time employee whose normal work schedule includes the day(s) on which a holiday occurs but who is not required to work on the holiday will receive pay for up to eight hours of work at her/his hourly rate (including shift differential). A full time employee whose normal work schedule does not include the day on which a holiday occurs will designate another regularly scheduled day generally within that pay period with supervisory approval as that holiday. If the department is unable to permit the employee to designate another regularly scheduled day as that holiday, the department may pay the employee. The holiday pay will be prorated based on the number of hours worked per week. As an example, an employee who works 40 hours per week would receive eight hours of pay in lieu of eight hours time off. As another example, an employee who works 30 hours per week would receive six hours of pay in lieu of six hours time off.
2. A part time employee whose normal work schedule includes the day(s) on which a holiday occurs but is not required to work on a holiday will receive holiday pay based on the average number of hours a day that she/he is scheduled to work during the normal work week. A part time employee whose normal work schedule does not include the day on which a holiday occurs will designate another regularly scheduled day generally within that pay period with supervisory approval as that holiday. If the department is unable to permit the employee to designate another regularly scheduled day as that holiday, the department may pay the employee. The holiday pay will be prorated based on the number of hours worked per week. As an example, an employee who works 20 hours per week would receive an extra four hours of pay in lieu of time off.
B. Amount of pay for work performed on holidays:
1. A nonexempt employee whose normal work schedule includes the day(s) on which a holiday occurs but who is scheduled to work on a paid holiday will be paid time and a half for all hours worked in addition to designating another regularly scheduled day generally within that pay period with supervisory approval as that holiday. If the department is unable to permit the employee to take another day off as the holiday, the department may pay the employee. The holiday pay will be prorated based on the number of hours worked per week.
2. A nonexempt employee called into work on a holiday who was not previously scheduled to work will receive a minimum of four hours pay at time and one half in addition to designating another day as that holiday. “Previously scheduled” means an employee having been assigned to work for the holiday before the end of the last scheduled shift.
3. An exempt employee who is scheduled to work on a paid holiday will designate another regularly scheduled day generally within that pay period with supervisory approval as that holiday.
Application of Holiday Pay for the Purpose of Determining Overtime Payment:
For the purpose of computing overtime, a holiday will count as time worked.
General:
A. If an employee is scheduled to work on a holiday and because of conditions beyond Rensselaer’s control work is not available during the holiday, call-in or report-in pay will not be paid.
B. Normally, pay for a holiday will not be granted in addition to pay granted under other Institute policies. If a holiday falls during scheduled vacation, vacation time will not be charged for the holiday.
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