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This policy applies to all departments who hire individuals to perform services for the Institute.
Policy:
Prior to engaging the services of any individual or firm as an independent contractor, the hiring department must follow Procurement procedures to obtain Division of Human Resources determination of the proper work status of that individual or entity-either as an employee of the Institute or an independent contractor or consultant.
Procedure:
The hiring department must initiate a purchase requisition using the on-line purchasing system. The hiring department must complete and attach an Internal Revenue Service questionnaire; a detailed description of the services to be performed by the independent contractor or consultant, including how long such services will be needed and whether other individuals are currently providing (or have provided) such services; and a contract. The questionnaire, the contract, and description of work are to be submitted using the on-line purchase requisition process to the Division of Human Resources for approval, prior to approval by the Purchasing Department.
After reviewing the information provided, the Division of Human Resources will communicate the approval, rejection, or request for additional information from the hiring department in accordance with Purchasing procedures.
If the individual is considered to be an employee, the Division of Human Resources will notify the hiring supervisor to follow the regular search process. The Division of Human Resources will facilitate that action.
If the work performed is considered an honorarium, the Division of Human Resources will notify the hiring department to follow the appropriate Division of Finance policies and procedures for requisitioning the payment.
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