 |
 |
|
Identifying or Creating a Vacant Position
- Vacancy for existing position, resulting from employment separation, is identified through Employment Transaction Form.
- Hiring department consults with HR to determine title and salary range for new positions. Budget office confirms funding source.
|
|
 Employment Transaction Form
|
|
 |
|
Filling Vacant or New Position
- Hiring department, Dean, Provost or Portfolio owner conducts affirmative action assessment.
- Hiring manager completes Position Approval Form (PAF) and Performance Management Tool.
- Portfolio owner reviews and approves PAF.
- For academic appointments, Dean submits PAF to Provost for discussion and approval.
- Hiring department/Provost forwards PAF to Finance for budget funding and position verification.
- Budget forwards to HR for review and signature to begin the search process.
- HR forwards signed copy of PAF to hiring department or Provost.
|
|
Performance Management Tool
Position Approval Form
|
|
 |
|
Implementing Search Process
- HR, hiring department, Dean, Provost or Portfolio owner develops and implements Recruitment Plan.
|
|
Recruitment Plan Form
|
|
 |
|
Screening and Interviewing Candidates
- HR, hiring department, Dean, Provost, or Portfolio owner implements screening process and interview protocol (i.e. search committee, etc.) as per Recruitment Plan.
|
|
Candidate Personal Interview Evaluation Form
|
|
 |
|
Identifying Final Candidate(s)
- Finalist(s) are selected and recommendation(s) are forwarded to hiring manager, Dean, Provost or Portfolio owner.
- Portfolio owner seeks Presidential approval for tenured faculty positions, cabinet members, and direct reports to the Cabinet.
- Verbal commitment (offers) made by President or designee (VP for Human Resources) for cabinet level and other key hires, Provost for faculty hires, and hiring supervisor for all other hires. Affirmative Action Form must be complete before any verbal offer of employment is made to a potential “new hire”. Any offer outside of the original title, salary or budget range, requires a revised PAF with appropriate review and approvals prior to any verbal or written offer being extended.
- Portfolio owner forwards completed search packet to HR.
|
|
Affirmative Action Approval Forms:
Faculty | Staff
|
|
 |
|
Hiring New Employee
- Employment offer letter sent by President for cabinet level and other key hires, Provost for faculty hires, HR for all other positions with the exception of fixed-term research and adjunct positions (hiring department). “Key positions” are defined by the President.
|
|
 |
|
Obtaining Board Approval
- Board approval for tenured faculty positions and cabinet level positions.
|
|
 |
|
Reporting Hiring Activity
- Quarterly report from Provost Office to President, HR and Finance on new faculty hires and start up commitments.
- Quarterly report from HR and Finance to President on new hires, current searches, vacant budgeted positions, budget variance, Institute FTE and head count.
|
