Motions from the Joint Committee on Advising

 

 

  1. The Faculty Senate urges the registrar to increase the functionality of the CAPP report, so that students who are pursuing dual majors are informed of the requirements for both degrees.

 

THIS MOTION PASSED UNANIMOUSLY IN FACULTY SENATE

  

Rationale:

Over the past several years the fraction of students who are pursuing dual and other

complex degrees has increased dramatically. Templates exist for many dual degrees, but it is not reasonable to generate templates for all possible combinations and special circumstances. This has led to confusion and occasional misstatements by academic advisors, which has led to last-semester difficulties for some students when each student's program is certified prior to graduation.

This problem can be ameliorated by enhancing the CAPP report, so that students are informed of the requirements for each degree they are pursuing. At the discretion of the registrar, the report could be either one document that integrates the requirements for two degrees or two separate reports, one for each degree.

 

 

 

  1. The office of the Provost, working with the registrar and DotCIO should institute a system by which all students are obligated to meet with their academic advisors at least once per year. A system of checks needs to be put in place so that both advisor and the student verify the meeting occurred and that the student provides feedback on both their advisor and the advising system as a whole before the student can register for classes. The department chair should also be able to remove the hold on student registration.

 

THIS MOTION FAILED IN FACULTY SENATE BY ONE VOTE

 

Recommendations:

 

It is the recommendation of the Joint Advising Committee that one of the following systems be used in verifying the student/advisor meeting.

 

Advisor: Either the advisor needs to login to the Early Warning System and remove the hold from the student's account or the advisor needs to have an individual ID number to give to the student which will be inputted to the Banner system in order to remove the advising hold.

 

Student: After the advisor has removed their hold, the student will be required to click on a link within the banner system which will take them to an electronic survey system. The survey would be completed after the student had left the meeting and should not be completed in the presence of the advisor. The survey will be comprised of questions which will gauge the effectiveness of both the student's individual advisor and the advising system as a whole. Once the survey has been completed the system will remove the advising hold and allow the student to register.

 

 

  1. The office of the Provost, working with the registrar and DotCIO should institute a system by which all students are obligated to meet with their academic advisors at least once per year. A system of checks needs to be put in place so that both advisor and the student verify the meeting occurred before the student can register for classes. The department chair should also be able to remove the hold on student registration.

 

 

THIS MOTION PASSED IN FACULTY SENATE