TO: Mike Hanna

President, Faculty Senate

 

FR: Gary A. Gabriele

Vice Provost and Dean of Undergraduate Education

 

CC: Doyle Daves, David Haviland, Sharon Kunkel

 

Re: Scheduling Policies for Undergraduate Courses

 

On January 5, at the suggestion of the Faculty Senate Executive Committee, a committee representative of the proposed Scheduling Committee met to consider the proposed new scheduling guidelines. The task of this committee was to review the proposed scheduling guidelines, using the Fall 99 Class Hour Schedule as an example, and either recommend them or propose alternatives. The committee consisted of the following members: Deborah Kaminski (ENGR), Bruce Carlson (ECSE), Bob Ingalls (CSCI), Ron Bailey (CHEM), Mark Holmes (MATH), Bob Sands (MGMT), Dave Spooner (ITECH), Larry Kagan (H&SS), Frances Bronet (ARCH), Erin Glasheen (Assoc. Registrar), Sharon Kunkel (Registrar), and myself.

 

The committee evaluated the proposed guidelines as well as several other alternatives that were suggested from faculty. A consensus was reached on a modified set of guidelines which each committee member then evaluated against their own class hour schedules. We met again on January 10 to review the results of everyones evaluation. The scheduling guidelines proposed by the committee are attached. It was the feeling of the committee that the new scheduling guidelines would provide, (a) a more equitable means of dividing up the available class hour alternatives, (b) a better distribution of classes throughout the week, and (c) provide some standardized unscheduled time during the week for other academic and campus community activities.

 

No recommendations were made regarding the scheduling of final exams. Work is still on-going and it is expected that a new procedure will be in place for Fall 2000.

 

It is the recommendation of the committee that:

 

1. The new scheduling guidelines be adopted for the 00-01 academic year for all courses given on the Troy campus with the exceptions notes.

 

2. A Scheduling Committee be convened by the Registrar and the Dean of Undergraduate Education during the scheduling period for each semester. The committee will be composed of at least one representative from each of the schools, the Faculty of IT, and selected departments. The purpose of the committee is, (1) to reduce and/or resolve potential scheduling conflicts, (2) to make maximum use of the available scheduling hours throughout the whole week, (3) to review exemptions to the scheduling guidelines, and (4) to reduce the number of classes occurring after 6 pm.

 

Scheduling Guidelines for AY 00-01

 

The following scheduling guidelines are suggested for implementation for the Fall 2000 semester:

 

  1. A two hour Unscheduled Time is designated from 4-6 pm on Tuesdays and Fridays. During this time, no required activities may be scheduled. This includes classes, labs, or make-up exams. This restriction does not apply to courses with a 6000 level designation. The intent of the Unscheduled Time is to provide a designated free time on campus that facilitates a number of activities related to academics and campus community. Exceptions to the scheduling patterns can be requested to accommodate special restrictions (e.g. available studio time). Each request must be submitted to Dean of Undergraduate Education to be reviewed by the Scheduling Committee before approval.

 

  1. The scheduling of courses will be restricted to the following patterns:

Courses meeting twice a week, 80-110 minutes per meeting:

Monday & Thursday with start times of 8, 10, 12, 2, 4, 6

Tuesday & Friday with start times of 8, 10, 12, 2, 6

 

Courses meeting 3 times a week, 50-80 minutes per meeting:

Monday, Wednesday, Thursday:

Start times at: 8 (50 min. class) or 8:30 (80 min. class), 10, 12, 2, 4, 6

Tuesday, Wednesday, Friday:

Start times at: 8 (50 min. class) or 8:30 (80 min. class) 10, 12, 2, 6

(4-6 on Tuesday and Friday not allowed

 

Note: Classes lasting for 80 min. within any 2 hour block may start either at the top of the hour or at half past. (i.e. 10 or 10:30

 

Wednesday becomes available for single session meetings such as lab classes.

 

Classes wishing to meet twice in a single day should use a Wednesday AM and a

Wednesday PM session with an empty period between the two meetings.

 

3. Exceptions to the scheduling patterns can be requested to accommodate special restrictions (e.g. available studio time). Each request must be submitted to Dean of Undergraduate Education to be reviewed by the Scheduling Committee before approval.

 

4. Department schedulers will be required to submit class hour schedules that evenly distribute classes between the standard patterns. For example, classes meeting twice a week in a department should be evenly divided between M-R and T-F sessions. Classes meeting 3 times a week should be evenly divided between M-W-R and T-W-F classes. This restriction does not apply to multisection classes where all the sections of a common class are allowed to meet on the same weekly schedule.

 

5. No classes can be scheduled for longer than 3 hours for a single meeting without prior approval from the Dean of Undergraduate Education. It is expected that some classes, (such as labs and design studios) will readily receive approval.