To:                   Mike Hanna

                        President, Faculty Senate

 

From:               Gary A. Gabriele

                        Vice Provost for Administration and Dean of Undergraduate Education

 

CC:                  Doyle Daves, Eddie Knowles, Sharon Kunkel

 

Re:                   Scheduling Policies for Courses

 

Date:                April 4, 2000

 

The following is a description of the new scheduling policies being put into place for the coming academic year.

 

  1. A Scheduling Committee will be convened by the Registrar and the Dean of Undergraduate Education during the scheduling period for each semester.  The committee will be composed of at least one representative from each of the schools, the Faculty of IT, a representative from the Student Senate, and selected departments.

 

  1. Departments selected to be represented on the committee will be determined based on the recommendations of the Registrar and the Associate Deans of each school.  It is recommended that departments that represent a large constituency or a large number of courses be represented.  Representation should be rotated among departments.  Total Committee size should be limited to 12 representatives not including the Registrar or Undergraduate Dean.

 

  1. The purpose of the Scheduling Committee is, (1) to reduce and/or resolve potential scheduling conflicts, (2) to make maximum use of the available scheduling hours throughout the whole week, (3) to review exemptions to the scheduling guidelines, and (4) to reduce the number of classes occurring after 6pm.

 

  1. Scheduling guidelines for each academic year will be reviewed at the conclusion of scheduling for the Spring Semester and published before scheduling begins for the next academic year.  In reviewing the Scheduling Guidelines, the Committee will assess the goals outlined in Item 3, as well as assess the impact of course scheduling on campus life.  The results of this review will be presented to the Faculty Senate Curriculum Committee.

 

Scheduling Guidelines for AY 00-01

 

The following scheduling guidelines are adopted for implementation for the 00-01 academic year.

 

1.                  A two hour Unscheduled Time is designated from 4-6 pm on Tuesdays and Fridays.  During this time, no required activities may be scheduled.  This includes classes, labs, or make-up exams.  This restriction does not apply to courses with a 6000 level designation.  The intent of this Unscheduled Time is to provide a designated free time on campus that facilitates a number of activities related to academics and campus community.  Exceptions to the scheduling patterns can be requested to accommodate special restrictions (e.g. available studio time).  Each request must be submitted to the Dean of Undergraduate Education to be reviewed by the Scheduling Committee before approval.

 

2.                  The scheduling of courses will be restricted to the following patterns:

Courses meeting twice a week, 80-110 minutes per meeting:

Monday & Thursday with start times of 8, 10, 12, 2, 4, 6

Tuesday & Friday with start times of 8, 10, 12, 2, 6

 

Courses meeting 3 times a week, 50-80 minutes per meeting:

Monday, Wednesday, Thursday

      Start times at: 8 (50 min. class) or 8:30 (80 min. class), 10, 12, 2, 4, 6

Tuesday, Wednesday, Friday

      Start times at 8 (50 min. class), 8:30 (80 min. class), 10, 12, 2, 6.

      (4-6 pm on Tuesday and Friday not allowed)

Note: Classes lasting for 80 min. within any 2 hour block may start either at the top of the hour or at half past. (i.e. 10 or 10:30).

 

Wednesday becomes available for single session meetings such as lab classes.

 

Classes wishing to meet twice in a single day should use a Wednesday AM and Wednesday PM session with an empty period between the two meetings.

 

3.                  Exceptions to the scheduling patterns can be requested to accommodate special restrictions (e.g. available studio time).  Each request must be submitted to Dean of Undergraduate Education to be reviewed by the Scheduling Committee before approval.

 

4.                  Department schedulers will be required to submit class hour schedules that evenly distribute classes between the standard patterns.  For example, classes meeting twice a week in a department should be evenly divided between M-R and T-F sessions.  Classes meeting 3 times a week should be evenly divided between M-W-R and T-W-F classes.  This restriction does not apply to multisection classes where all the sections of a common class are allowed to meet on the same weekly schedule.

 

5.                  No classes can be scheduled for longer than 3 hours for a single meeting without prior approval from the Dean of Undergraduate Education.  It is expected that some classes, (such as labs and design studios) will readily receive approval.