1. Select Next Schedule or Previous Schedule to view schedule details for schedules in your visit.

2. “View Statistics and Trigger Dates” to see the number of resumes received, interview slots open and interview slots filled, and to see the dates on which you can view resumes, make interview selections, and perform other actions.

3. “View Schedule Summary” to see a summary of the schedule, including the schedule class, type, times, schedule key, and status of room.

4. “View Jobs and Requirements” to jobs and requirements that have already been attached to this schedule.

5. “View Individual Rooms and Times” to see the interview rooms and timeslots for each schedule. (The schedule ID, key, type, time default, and resumes received will show in the blue heading.)

6. “Manage Jobs and Requirements” to view, edit, or attach jobs to this schedule, and to view or edit any requirements for jobs already attached.

7. “Manage Preselects/View Referrals” to view student applications, add/remove students, make preselects, and assign interview times.

8. “Edit Room Contacts” to change the contact for a given room.

View and change the contact for this visit:

The name and contact information of the person associated with this visit will appear at the top of the “Manage Visit” page. To change the name of the contact for this visit, select the change contact link.

Ÿ A pop-up window will open, listing the names of the contacts available to be associated with this interview.

Ÿ Select the name of the person to be associated with this visit.

Ÿ Visits and jobs may have the same or different contacts. The default of the system is to change the contact for all jobs attached for this visit to the same person. If that is not correct, and the jobs should have different contacts than the visit, then remove the checkbox next to the sentence reading, “Change Contact for Jobs Attached to Visit As Well.”

Ÿ Select the Change Contact link.

Ÿ If you do not wish to change the contact, simply close this pop-up window.

To download and print interview material from the Visit Detail page, select the Print/download interview materials link in the “Visit Actions” menu. The PDF Download page will launch in a new window, where you can select the items that you want to be included in the PDF file. (See instructions below for printing interview material.)

To schedule an e-mail delivery of the interview materials from the “Visit Actions” menu select “Schedule e-mail delivery of interview materials.”

· The PDF Download page will launch in a new window, where you can select the items that you want to be included in the PDF file. (See instructions below for printing interview material.)

· Beneath the PDF download options, there is a text box for the e-mail address to which the PDF file should be sent. The visit’s contact’s e-mail address will be entered here by default. If the file should be e-mailed to someone else, enter a different e-mail address. Be sure to enter a single, valid e-mail address. A second text box is beneath the e-mail address box. In it you should enter (or use the calendar icon to select) the date on which the PDF file should be sent.

· When you are finished, press the Schedule Delivery link.

Once you have scheduled an e-mail delivery, the details of that delivery will be posted in the visit header. To change the delivery date and/or e-mail address, select “Reschedule interview material e-mail from the “Visit Actions” menu. To cancel the PDF delivery by e-mail, select “Cancel interview material e-mail” from the “Visit Actions” menu.

Interview Jobs:

Jobs are associated with a schedule, please note that there can be multiple jobs associated with a single schedule, and there may be multiple schedules in a visit. Be sure to select the correct schedule from the “Current View” window.

To attach a job (or jobs) to this schedule:

Jobs for campus interviews can be entered separately, using the desktop link Post a Job for On-Campus Interviewing or by copying an existing job to the campus interview component or they can be viewed, copied, and/or created while you are on the “Manage Visit” page.

Post a Job for On-Campus Recruiting:

1. Log in to the NACElink system at the school where you will be recruiting.

2. Select Post a Job for On-Campus Interviewing from the employer desktop.

3. Enter your job posting.

4. When finished, click on Preview or Submit Job.

Copy a Global or Local Job For OCR*:

1. Log in to the NACElink system at the school where you will be recruiting.

2. Select “Manage Job Postings” from the employer desktop or navigation bar.

3. Using the “Posting Type” and “Posting Dates” dropdowns provided, find the job you wish to copy.

4. When your job is showing in the main window, use the “Copy/Create Options” dropdown at the bottom of the page to copy the job. Start by scrolling to the section titled “Create New Job Listings for On-Campus Interviewing” and then select the job you wish to copy.

5. Your job posting page will open again. Verify the information, and enter the “Apply Message” and “Schedule Posting Dates” (both at the bottom of the page).

6. Click on Submit Job (or preview the job and then save it).

7. On the View Visit page, you will have the option of having all application materials e-mailed to you in .PDF format once the submission period ends.

Manage jobs and requirements:

The “Manage jobs and requirements” page will show a listing of all available jobs. You may copy any one of these jobs, using the copy icon, to create a new job to attach. You may also select the “Create new” option at the top of the job list to enter a new job to then attach to the job. If you need help entering your job, please see the separate instructions for creating a new job (also at http://www.nacelink.com/nl_userguide3.asp#post).

Attaching a job:

1. If you have more than one schedule attached to this visit, you must first select the schedule by clicking from the Current View window. If there is only one schedule, you can skip this step.

2. Select “Manage jobs and requirements” from the “Actions” menu.

3. Select the attach icon next to the job that you want to attach.

4. Enter any requirements you may have. Fields with an asterisk (*) are required—you must select at least one requirement.

5. Select “Save” from the “Actions” menu.

6. Select “Attach job, set requirements” from the middle section and repeat steps 2-4 if you have more than one job to attach to this schedule.

7. To attach jobs to another schedule, select the “Attach” icon from the correct schedule and repeat steps 2-4.

To view the job and requirements for a schedule,

1. Select “Manage job(s) and requirements” from the “Actions” menu.

2. The resulting menu will show the job title to the left, and the requirements for that job to the right.

To edit the job requirements, select the job from the “Current View” window, then select “Edit job requirements” from the “Actions” menu.

To view or edit the job, select “View Job” or “Edit Job” from the “Actions” menu.

To attach jobs to the next schedule, select “Attach jobs to next schedule” from the “Actions” menu.

NOTE about Schedules: If you have multiple rooms on a schedule, you may be given the option of attaching your job to all of the rooms or you can attach your job to only some of the rooms by selecting one or more rooms from the list. If you attach your job to only some of the rooms then the rooms that you selected will be moved into a new schedule on your visit. All of the other parameters identified such as interview default and schedule default, will remain unchanged.

A few notes about job requirements:

1. At some schools, students whose profiles do not match these requirements will not be permitted to submit their resumes for the job associated with these requirements. Be sure to speak to the career center about the policies at each school.

2. Note: If you select “Permanent Resident” as an OCR requirement, you should also select other U.S. residency options (such as “U.S. Citizen”). The system will remind you of this should you forget. To select multiple items from a drop down list, hold the “Control” key down as you make your additional selections.

3. If you have multiple jobs linked to the same visit, and the requirements are the same for all jobs, you can select “Copy requirements” at the top of the page, selecting the job whose requirements you want to copy

To view dates when employer action is required:

Each schedule on a visit will have a set of “Trigger Dates” that define when each step of the interview process should occur. To view the trigger dates for a schedule, select “View statistics and trigger dates” from the “Actions” menu.

This page will also show you how many resumes have been received, how many interview slots are available; how many students have bee selected as preselects or alternates; and how many interview slots have been filled.

Remember, if a visit has more than one schedule, there will be separate trigger dates for each schedule on the visit—be sure to select each schedule to view the trigger dates for it. The dates that affect employers are in bold on the Visit Details page, and are explained below. Please note that the NACElink system operates on U.S. Central Time, and does not use daylight savings time.

Employer Preselection/Resume Access Begins: Identifies the first date on which employers may access resume submissions

Preselection Deadline: Identifies the absolute last date that candidate selections must be made by the employer. If you miss this deadline, you must contact the career center.

Employer Schedule Access: The dates between which the employer has access to make changes to the interview schedule. (The employer can view the interview schedule at any time.)

To view the interview schedule(s):

To view your interview schedules,

1. If you have more than one schedule attached to this visit, you must first select the schedule by clicking from the Current View window. If there is only one schedule, you can skip this step.

2. Select “View individual rooms and times” from the “Actions” menu.

3. Scroll down the page to see all rooms attached to this schedule.

4. To view details for other schedules, use the “Next” or “Previous” links in the “Actions” menu.

Making Student Selections (Managing Preselects)

Use the manage preselect icon to go to the Manage Preselects page, or select “Manage Preselects/view referrals” from the “Actions” menu.

Through the “Manage Preselects” page, you can view student applications, make selections, download resumes, and e-mail students.

Like the Visit Details page, the Preselect page (emppreselect.asp) page lists the Visit ID and date(s), the contact and organization in the “Visit Header.”

The “Current View” of the page shows you any current filter and ordering options selected.

· Filtering a list will show you only those students meeting the filter criteria, none other. Filter by resume submissions, bid / preselect selections, bid / preselect alternates, signed up, and unassigned studentsIn order to view all students, be sure to filter by preselect submissions, which is the default view.

· Ordering a list will simply re-arrange the students shown, it does not change the filtering option. Order by: date submitted (ascending or descending); rating ascending or descending) job title applied for; first name (ascending or descending); last name (ascending or descending).

· You can identify the “Filter” and “Order” selection by the thicker border around the selections.

Note: If you have more than one schedule on a visit, you will need to return to the Manage Visit page to move to the next schedule once you have completed managing students for this schedule.

The “Active Window” shows:

· The selection status of each applicant,

· The interview time slot selected ,

· The date the resume was submitted,

· The job title (your visit may have one or multiple jobs) applied for, and

· An ”Actions Menu” listing the actions that the employer may perform on this page.

View Resume Submissions*:

Student resumes can be viewed one at a time, or as groups. All resumes are viewed in PDF format.

1. To view a single student’s resume, click on the name of the student and a .PDF file of the resume will open.
2. To download several or all resumes:

a. Click on the checkbox next to the names of the students, or use the “Actions” menu and choose “Select All”

b. Use the “Actions” menu and choose “Download selected student’s resumes”.

* On the View Visit page, you will have the option of having all application materials e-mailed to you in .PDF format once the submission period ends.

Rate Students:

Ratings are simply a method to help you decide who to interview; ratings are not viewable by students.

1. Select the check box next to a student’s name

2. Use the “Actions” menu to get to the Set Rating to box.

3. Select the appropriate rating.

Add a student to this schedule who has not applied:

1. Select “add student not submitted for this position”

2. Enter the student’s name or e-mail address in the appropriate text box.

3. Select “Search”

4. Select the job (if there is more than one) to which you want this student’s resume applied.

5. Select the student’s name.

To select students:

Once you have viewed student resumes, sorted them and determined which students should be preselect status and which should be alternate status, you can assign selections status to students individually or as a group.

1. To select students as “Preselect” or “Alternate” individually, click the appropriate link under the Status Column next to that student’s name.

2. To assign a status to several students at once, first click on the checkbox next to the names of the students, use the “Actions” menu and choose “Set selected students to Preselected” (or Alternate as it applies)

3. You can Remove a student’s status and change it as often as you want during until the preselection deadline. Students are not notified of their status until the deadline has passed.

4. An e-mail informing students of their status is automatically sent to the students once your preselection deadline has ended. You may also wish to e-mail students separately.

To e-mail students:

1. Click on the checkbox next to the names of the students or use “Actions” menu and choose “Select All.”

2. Use the “Actions” menu and choose “E-mail selected students.”

3. A form will then open which allows you to write and send an e-mail through the system.

Other actions that can be performed on this page:

1. You can view the interview time that a student has selected.

2. During the “Preselect Resume Submission” period, provided that you have access to resumes, you can “Add a student not submitted for this position.” To do so:

a. Use the “Actions” menu and select the “Add a student” option.

b. A pop-up window will open where you should enter either the student’s name or e-mail address, and select the Search link. The system will then search for that information.

c. You will be presented with a list of matches based on your entry.

d. First, select the title of the job (if there is more than one) from the list presented.

e. Then select the student’s name.

f. The student will then be added to the list of student applicants.

3. “Limit selected student’s signup slots”: You can limit the interview times that are available for a particular student. To do so:

a. Select the student by checking the box next to that student’s name.

b. Select “Limit selected student’s signup slots” from “Actions” menu .

c. You will be given a list of open interview slots, with a checkbox next to each. Check off only those time slots that you wish to make available to that student.

d. Select “Set Limit.”

e. When the student attempts to sign up for an interview slot, he/she will be able to choose only from those time slots you have indicated.

4. “Set Rating”: Designed to help employers choose between a large candidate pool, the system lets you give a rating to students. This rating is viewed by the employer and career center, not by the student. It has no bearing on the student’s selection status, and is intended only to help the employer sort through the applicant pool. To set a rating for at student or students:

a. Select the student(s) by checking the box next to the student(s)’ name.

b. From the “Actions” menu, select “Set Rating” with the appropriate number (e.g. Set Rating to 7) option from the dropdown .

How to Download and Print Schedule Data:

You may download all materials from the “Visit Action” menu on the main “Manage Visit” page, or you may download materials for a schedule from this page.

The download schedule detail page offers check boxes allowing you to choose the information that is included in your PDF file.

Build the PDF file:

Select the specific material you wish to be in the PDF file. You can choose from:

· resumes

· cover letters

· transcripts

· interview schedule (select the font size if you would like it larger than the default size of 1)

· multiple degree information (shows second degree and/or previously earned degrees in addition to the degree currently being earned)

· Position description

Note: The default format of the PDF file is to put a blank separator sheet between each new applicant’s material. If you do not wish to have a separator sheet, be sure to unselect the checkbox next to “Include Separator Page”.

· Enter a name for your download.

· Select Create Files

You will be given a link to a PDF file containing all resumes, cover letter, and transcripts that may have been submitted as application material.

If any other documents were submitted, such as writing samples, portfolio images, they will be presented as a link to a zip file to be saved and opened on your computer.

For additional assistance using the Campus Interview component of the NACElink system, contact the career center at the school you will be visiting. Due to the customizable nature of the program, some things will vary according to the guidelines at each school.

Terms:

What is a Visit?

A visit is date or dates on which an employer is coming to campus to hold interviews or collect resumes. It is organized into schedules.

What is a Schedule?
A schedule is a room or group of interview rooms using the same schedule type default. Students who have applied to one job on a schedule may not apply to other jobs on that same schedule.

You can have one or more schedules on a visit, and your schedules can contain one or more rooms.

Schedule Types: The schedule type helps define the way in which students can search for jobs associated with a schedule and how the rooms on the schedule are set up in the data base. It includes resume collections, hidden schedule, room only, and standard interviews.

Default Schedule Settings: The default schedule setting is a formula defined by the career center, which identifies the dates on which actions can occur for students and employers, also known as the trigger dates. Once the default schedule is applied, specific start and stop dates and other information can be edited on a case by case basis.

Default Interview Times: A pre-set interview schedule, including start and stop times for each interview, and breaks for the interview. Once the time default is applied to a room, specific start, end, and break times can be edited on a case by case basis.