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Property Codes

 
  1. CAPITAL EQUIPMENT PURCHASES
     
  2. CAPITAL EQUIPMENT FABRICATION PURCHASES
     
  3. CAPITAL EQUIPMENT COMPONENT PART PURCHASES
     
  4. NON CAPITAL EQUIPMENT
     
COMPUTER RELATED CODING
  1. SOFTWARE
     
  2. COMPUTER SUPPLIES


 

 
DEFINITION:
 
Capital Equipment: Any movable asset (each item)
  • valued at $3,000 or more
  • with a useful life of 1 year or more
  • not permanently affixed to a building

 
USE PROPERTY ACCOUNT CODES:
 
175 Non-Federally Funded Capital Equipment (excluding computer equipment):
  Capital equipment purchased with other than federal funds (funds not beginning with A1, A3, B1, B3 or 9).
Examples:
office workstation, copier, audio visual equipment, scientific apparatus, etc.
 
176 Non-Federally Funded Capital Equipment (computer equipment only):
  Capital computer equipment purchased with other than federal funds (funds not beginning with A1, A3, B1, B3, or 9).
Examples:
computer, server, etc.
 
178 Federally Funded Capital Equipment (excluding computer equipment):
  Capital equipment purchased with federal funds (most funds begin with A1, A3, B1, B3).
Examples:
office workstation, copier, audio visual equipment, scientific apparatus, etc.
 
173 Federally Funded Capital Equipment (computer equipment only):
  Capital computer equipment purchased with federal funds (most funds begin with A1, A3, B1, B3).
Examples:
computer, monitor, server, etc.
 
179 Plant Fund Capital Equipment (including computer equipment):
  Capital equipment purchased with any plant fund (all funds begin with a 9).
Examples:
office workstation, copier, audio visual equipment, scientific apparatus, computer, server, etc.
 


 

 
DEFINITION:
 
Capital Equipment: Any movable asset (each item)
  • valued at $3,000 or more
  • with a useful life of 1 year or more
  • not permanently affixed to a building

 
Fabrication Part: Multiple pieces to make up an item of capital equipment
  • purchased from one or more sources which form a single item
  • with a total of $3,000 or more
  • with a useful life of 1 year or more
USE PROPERTY ACCOUNT CODES:
 
177F Non-Federally Funded Fabrication Parts:
  Capital equipment fabrication parts purchased with other than federal funds (funds not beginning with A1, A3, B1, B3 or 9).
 
17AF Federally Funded Fabrication Parts:
  Capital equipment fabrication parts purchased with federal funds (most funds begin with A1, A3, B1, B3).
 
179F Plant Funded Fabrication Parts:
  Capital equipment fabrication parts purchased with any plant fund (all funds begin with a 9).
 


 

 
DEFINITION:
 
Capital Equipment: Any movable asset (each item)
  • valued at $3,000 or more
  • with a useful life of 1 year or more
  • not permanently affixed to a building
Component Part - Any Items
  • at any value
  • which adds to or enhances an existing piece of capital equipment

USE PROPERTY ACCOUNT CODES:
177 Non-Federally Funded Component Parts:
  Capital equipment component parts purchased with other than federal funds (funds not beginning with A1, A3, B1, B3 or 9).
Examples:
harddrive, memory or modem, ordered to enhance an existing piece of capital equipment or software which has a signed license and renewable maintenance associated with it (excludes off the shelf software - See Software under Non-Capital Equipment Purchases).
 
17A Federally Funded Component Parts:
  Capital equipment component parts purchased with federal funds (most funds begin with A1, A3, B1, B3).
Examples:
harddrive, memory or modem, ordered to enhance an existing piece of capital equipment or software which has a signed license and renewable maintenance associated with it (excludes off the shelf software - See Software under Non-Capital Equipment Purchases).
 
179 Plant Fund Component Parts:
  Capital Equipment Component parts purchased with any plant fund (all funds begin with a 9).
Examples:
harddrive, memory or modem, ordered to enhance an existing piece of capital equipment or software which has a signed license and renewable maintenance associated with it (excludes off the shelf software - See Software under Non-Capital Equipment Purchases).
 

 


 

 
DEFINITION:
 
Non Capital Equipment: Any movable asset
  • valued at less than $3,000 unless it is a fabrication or component part
  • not permanently affixed to a building
 
USE PROPERTY ACCOUNT CODE:
 
006 Non Capital Equipment
  Non Capital equipment valued at less than $3,000.
Examples include a fax machine, table, chair, computer, monitor, printer valued at less than $3,000.
 

 


 

 
DEFINITION:
 
Software: Any off-the-shelf software
  • without a signed license agreement and renewable maintenance
 
USE PROPERTY ACCOUNT CODE:
 
007 Software
  Examples include Microsoft Office, Excel, Anti-Virus software, etc.
 

 


 

 
DEFINITION:
 
Computer related supplies

 
USE PROPERTY ACCOUNT CODE:
008 Computer related supplies such as:
  diskettes, cables, power strips, etc.
 





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